Privacy Policy

Eco Forums Foundation (“we”, “us”, “our”) is committed to protecting the privacy of individuals who visit our website and interact with our organisation. This Privacy Policy explains how we process personal data in accordance with the General Data Protection Regulation (GDPR) and the applicable laws of the European Union and Latvia.

1. Data Controller

We are the controller of personal data processed through this website.

2. What Personal Data We Collect

Our website is informational. We collect only the minimum amount of data necessary to ensure functionality and communication.

We may process the following personal data:

• Contact information (when you contact us directly): name, email address, and any other information voluntarily provided in your message.
• Technical data (automatically collected): IP address, browser type, device information, pages visited, and time spent on the website. This data is used only for basic website functionality and security.

We do not collect or process sensitive personal data.

3. How We Use Personal Data

We process personal data for the following purposes:

• Responding to enquiries submitted via email
• Ensuring the security and functionality of our website
• Maintaining internal records related to communication
• Fulfilling legal obligations applicable to non-profit foundations in Latvia

We do not use personal data for marketing, profiling, or automated decision-making.

4. Legal Basis for Processing

We process personal data based on:

• Article 6(1)(b) GDPR — performance of a contract or responding to a request
• Article 6(1)(c) GDPR — compliance with legal obligations
• Article 6(1)(f) GDPR — legitimate interest in ensuring website security and communication management

5. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes described above:

• Emails and enquiries: normally up to 12 months
• Technical logs: 30–90 days
• Legal records: as required by Latvian law

Data may be stored longer if required for the establishment, exercise or defence of legal claims.

6. Data Sharing

We do not sell, rent or transfer personal data to third parties.

Personal data may be shared only with:

• Service providers ensuring website hosting and security
• Public authorities when required by law

All service providers are GDPR-compliant and process data only on our instructions.

7. International Data Transfers

We do not intentionally transfer personal data outside the European Union. If this becomes necessary, such transfers will follow GDPR requirements, including appropriate safeguards.

8. Your Rights Under GDPR

You have the following rights regarding your personal data:

• Right of access
• Right to rectification
• Right to erasure (“right to be forgotten”)
• Right to restriction of processing
• Right to object
• Right to data portability

To exercise your rights, contact us at: ekoforums.info@gmail.com

You also have the right to lodge a complaint with the Latvian Data State Inspectorate (Datu valsts inspekcija).

9. Cookies

Our website uses only essential cookies necessary for technical functionality and security. We do not use analytics cookies, advertising cookies, or third-party tracking tools.

If this changes, we will update this Privacy Policy accordingly.

10. Changes to This Policy

We may update this Privacy Policy when necessary to reflect legal or operational changes. The latest version will always be available on our website.

11. Contact

For any questions regarding this Privacy Policy or the processing of your personal data, please contact us at: